Internal Policy Administrator, Management Analyst 4 (MA4)

Description

Work Hours and Partial Telework flexibility may be available and considered
Salary: $5,643.00 - $7,589.00 Monthly

Want to join something GREAT and make a difference?
The Department of Natural Resources (DNR) has an exciting opportunity within our Office of Legal Affairs and Business Practices. 

Are you driven by continuous improvement and being a good steward of public funds and resources? Are you a thoughtful decision maker, valuing both people and process? Then this may be the job for you!

The DNR Office of Legal Affairs and Business Practices (OLABP) is committed to upholding integrity, diligent legal practices, and ethical business conduct.  We actively support risk mitigation, liability protection, responsible procurement and resource management.  OLABP programmatic areas include agency Legal Affairs, Risk Management, Internal Controls, External Audit Coordination, Privacy, Internal Policy, Procurement of Goods and Services (PGS), coordination of agency Rulemaking, and environmental reviews and analyses carried out pursuant to the State Environmental Policy Act (SEPA). 

Under the supervision of the Agency Internal Policy Manager, this position provides senior level analyses and consultation to staff at all levels of the agency including region, senior and executive staff.   

This position functions as the agency policy administrator responsible for maintaining the agency policy collection; assisting programs throughout the agency with developing and updating policy documents (policies, procedures, tasks, guidelines, standard practices memorandums, etc.); ensuring policies and procedures remain up to date; and ensuring policies and procedures follow the agency policy process and format using the Peabody Method.

Duties

Responsibilities:

• Serves as agency expert on the policy document collection and the policy document development process and framework. 
• Assists program staff agency-wide with preparation, editing, review and approval of new and revised policy documents.
• Reviews policy documents in development to ensure clarity, usability, alignment with the Peabody Method in template and format; completeness, quality control and plain talk.
• Ensures appropriate staff are informed of and participate in the development of and revisions to agency policy documents, for example cross-agency functions. Assists program staff agency-wide with identification of, and coordination with, subject matter experts as needed, such as risk management, legal affairs, labor relations, safety, and information technology during policy document development. 
• Maintains agency-wide policy document templates and ensures they are up-to-date with current requirements, laws, format and content standards.
• Develops and provides training and resource materials on the agency policy development process, method and format.
• Maintains the agency policy collection ensuring records and information related to all agency policy documents are complete, accurate and accessible.
• Maintains the Internal Policy SharePoint page and ensures posted policy documents are in an accessible, searchable format, posted documents use consistent naming conventions, and only current policy documents are posted.  
• Ensures records are retained, destroyed or archived in accordance with Washington state records retention requirements.
• Assists with establishment and revisions to policy documents for the Office of Legal Affairs and Business Practices (OLABP).
• Works with the Agency Internal Policy Manager and the Director of Legal Affairs and Business Practices to develop, update and implement applicable agency-wide policy and procedures related to maintaining the policy document collection, and manages implementation of any changes.
• Using a continuous improvement model, simplifies and streamlines processes, resources and communications wherever possible. 
• Maintains effective internal and external relationships.

Qualifications

Required Qualifications: 

• A Bachelors' degree involving major study in business administration, public administration, business law, records, or closely allied field from an accredited institution;
  OR an equivalent combination of education and experience that demonstrates the candidate meets all competency requirements for this position.
• Two years’ experience with writing policy and/or providing policy and procedure development guidance.
• Experience with SharePoint and Microsoft Office products (Word, Outlook, Excel, etc.)
• Excellent written and verbal communication skills.
• Ability to work independently and as a team member.
• Thoughtful decision making, valuing both people and process.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

Special Requirements and Conditions of Employment:

• Duty station is at the Natural Resources Building. Work primarily indoors.
• Periodic visits to DNR facilities (region offices, work centers, nursery, etc.) and lands managed or controlled by the agency for meetings.

Desired Qualifications:

• Strong understanding of Department of Natural Resources (DNR) policies, procedures, guidelines, tasks and standard practices memorandums.
• Strong understanding of electronic and manual document systems.
• Understanding of State records retention rules and regulations.
• Certification in Lean and/or Change management.

Don’t let doubts stop you from applying for this position - If you have any questions about the required qualifications or how your past experience relates to them, please contact us at [email protected]. A note to potential candidates: Studies have shown that women, trans, non-binary, and Black, Indigenous, and people of color (BIPOC) are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. We value diversity and inclusion in our organization, and we are looking for the best person for the job. Don’t hesitate to apply!

Supplemental Information

Application Requirements:

• Apply online: at www.careers.wa.gov (Click on the APPLY button above).
• Letter of interest: describing your specific qualifications to the position and position required, desired, and special requirements.
• Resume: that details your experience and qualifications.
• References: 3-5 professional references with current telephone numbers; to include your 2 most recent supervisors. You may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at [email protected] with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

Questions?  Please contact Shari Stanford at [email protected] / (564) 669-8218 or e-mail us at [email protected].

Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email [email protected]. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

About the Department of Natural Resources (DNR). 
At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity, and inclusion. 
Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.
Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.
Our Core Values:

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of which include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.

Additional Information:
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.
 
DNR does not use the E-Verify system. For more information, please visit www.uscis.gov.

Veterans wishing to claim Veteran’s preference please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your social security number prior to attaching it. We thank you and are grateful for your service!

Equal Opportunity Employer: The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call 360-664-1960 or 1-877-664-1960 or email [email protected].

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