General Ledger Reconciliation Specialist (FA5)

Description

We are dedicated to growing a culture of belonging through our values: 

Respect | Trust | Diversity | Inclusion | Equity

At the Department of Licensing (DOL), we recognize the importance of work life harmony and work hard to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.  

We have an exciting new opening for a General Ledger Reconciliation Specialist to join our growing Finance team in our Director's Office!

As one of the most visible state agencies and the second-largest revenue generator in Washington State, we engage with over 6 million residents each year and collect nearly $3 billion in taxes and fees. We understand that our services are vital to the daily lives of our customers, enabling them to live, work, drive, and thrive. We take this responsibility to heart and are dedicated to providing equitable and meaningful access to our services for every resident. 

If you have accounting experience and are looking for a role where you can make a real difference by helping shape the future of our finance team, we encourage you to apply!

Duties

As the General Ledger (GL) Reconciliation Specialist, you will oversee and ensure the accuracy of monthly and year-end GL reconciliations. Your main responsibilities will include reviewing, analyzing, and correcting entries to ensure compliance with agency policies, Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), the State Administrative and Accounting Manual (SAAM), and state and federal regulations. You will collaborate with finance supervisors and managers to improve processes and build connections between different teams. Your work will directly impact our ability to maintain high-quality service for the customers of the Department of Licensing’s programs.

Some of what you will do:

• Research and resolve discrepancies.
• Review staff general ledger reconciliations for accuracy.
• Ensure timelines and deadlines are met.
• Interpret Chart of Accounts, department directives, policies, and procedures.
• Enter monthly data and prepare year end entries for the Capital Asset Management System (CAMS) reconciliation to the Agency Financial Reporting System (AFRS).
• Reconcile and prepare year end entries for DebtBook.

Qualifications

What you will bring:

Eight (8) years of experience in accounting, auditing, or a relevant financial field;

AND

18 quarter hours or 12 semester hours in accounting, auditing, budget, or another relevant field.

Experience must include:

• Three (3) years of experience:
  • Analyzing and reconciling general or subsidiary ledger for validity and accuracy.
  • Entering accurate accounting related information into an electronic accounting system.
  • Providing customer service by listening attentively, identifying needs or issues, providing options for customers, and exercising knowledge of state laws and regulations to assist others.
  • Interpreting, explaining, and training on agency/organization directions, policies, and procedures.
  • Conveying ideas and information in writing, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the reader.
  • Accurately using the ten-key numerical keypad on a computer or adding machine to enter numerical data by touch.
• Two (2) years of experience:
  • Using spreadsheet software, such as Excel to find and replace data, create, modify, print, and format spreadsheets, work with basic formulas and functions, use templates, styles, autoformat and multiple worksheets.
  • Using word processing software, such as Microsoft Word.
  • Performing research, gathering applicable records, and managing hardcopy and electronic accounting records.
• The ability to:
  • Understand and follow agency values of respect, trust, diversity, equity, and inclusion through behaviors, and decisions.
  • Promote and support a respectful, equitable, and inclusive workplace for all employees.
  • Promote and support respectful, equitable, and inclusive delivery of services to customers.
  • Take action to learn and grow.
  • Take action to meet the needs of others.

Up to four (4) years of relevant education that includes 18 quarter, or 12 semester hours of accounting, auditing, or budgeting may substitute year for year for experience.

(Associates degree = 2 years Bachelor’s degree = 4 years) 

What may help set you apart:

• Experience accurately inputting data and reviewing transactions in Agency Financial Reporting System (AFRS) and ability to run Enterprise Reporting reports.
• Knowledge of Office of Financial Management (OFM) Federal and State regulations and guidelines.
• Experience successfully directing the work of others through mentoring, coaching, and team building.
• Experience in accounting theory, principles and practices, internal control procedures, financial management software applications, Generally Accepted Accounting Principles (GAAP), and Governmental Standards Accounting Board (GASB) requirements.
• Experience using DOL specific systems such as DRIVES, POLARIS, GenTax and RevVal.
• Certification as a Certified Public Accountant (CPA) or Certified Government Financial Manager (CGFM).

• Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• This position requires in-office attendance during the first six (6) months, and then will be eligible to telework up to two (2) days per week.

Supplemental Information

Join us as we transform how government delivers services! Together, we can build a legacy of commitment to diversity, equity, and inclusion that will benefit generations to come. Be part of this vital mission and make a real impact in your community.

How to Apply:

• Select the apply button at the top of this job announcement.
• Attach a current:
  • A cover letter explaining your experience as it relates to this position and why you are interested in this opportunity.
  • Resume

Incomplete applications may disqualify you from eligibility for the position. You must ensure all application areas, including supplemental questions and attachments, are completed in full. 

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization. 

   
We value diverse perspectives and life experiences. 
We employ and serve people of all backgrounds including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, and veterans. We value the unique traits and attributes that each employee brings to the job. Through the diverse perspectives of an inclusive workforce, we will create a more respectful, productive, and unified team to better serve the public of Washington.
Veteran/Military Spouse Preference Notice

To take advantage of veteran/military spouse preference, please notify the Recruitment Team. Please include the title of this position in the subject line.

The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, sex (including gender identity), marital status, sexual orientation, race, religion, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability.

Persons requiring accommodation in the application process, during the recruitment process, or who need this job announcement in an alternative format, may contact the Human Resources Office at 360-902-4000 or may email HRRecruit@dol.wa.gov. Applicants who are deaf or hard of hearing may call our ASL interpreter via Video Phone at 360.339.7344.
 
The candidate pool certified from this recruitment may be used to fill future similar vacancies for up to sixty days.