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Description
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring an Northwest Straits Commission Program Coordinator (Program Coordinator) within the Shorelands & Environmental Assistance Program.
Location:
- This position will be located in our Padilla Bay Office in Mount Vernon, WA.
- Upon hire, you must live within a commutable distance from the duty station.
Note: This is a project position that is funded until October 30, 2027. Continuation of the position beyond this date is determined on an annual basis and contingent upon funding and satisfactory performance of job duties.
Schedule:
- This position is eligible for telework and flexible schedule options.
- Schedules are dependent upon position needs and are subject to change. In person attendance at in-person staff meetings, Commission meetings, and events is required. In person requirements vary, but average 2-4 times per month.
Application Timeline:
- Apply by April 17th, 2026
- This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after date mentioned above may not be considered.
Duties
The Northwest Straits Commission is a governmental organization within the Department of Ecology’s SEA Program, created to protect and restore the unique marine ecosystem of the Northwest Straits region of Puget Sound through a locally based approach. The Commission provides resources, coordination, and technical assistance to seven county-based Marine Resources Committees (MRCs) and leads marine conservation projects throughout the region.
This Program Coordinator position offers a unique opportunity to support this collaborative, community-driven conservation effort by ensuring strong coordination, communication, and engagement across the MRCs and a broad network of regional partners. In this role, you will help advance the Commission’s mission by planning and coordinating meetings and events, maintaining communication tools and documents, and providing essential logistical and administrative support to staff, partners, and volunteers. You will work closely with the Commission’s board, committees, MRCs, and external collaborators to support shared priorities and keep program operations running smoothly.
What makes this role unique?
This position serves as a central hub for a diverse network of local, state, federal, tribal, NGO, and volunteer partners dedicated to marine conservation. Your work will help sustain the community-based model that makes the Northwest Straits Commission a nationally recognized approach to ecosystem recovery. You will play a key role in synthesizing information, supporting collaboration, maintaining program records and resources, and ensuring seamless execution of meetings, workshops, and events. Because the work spans policy, science, administration, and community engagement, you will have the opportunity to build cross-disciplinary skills and contribute directly to marine stewardship in the region.
Working as part of a team that values partnership and service, you will regularly engage with MRC staff, volunteers, Commission members, and agency partners. Duties will include meeting, event planning and coordination, communications support, information and records management, logistical and administrative support, partner engagement, and resource organization. Your efforts will ensure that the Northwest Straits Commission and its partners have the information and support needed to protect and restore Washington’s marine environment.
What you will do:
• Plan, coordinate, and support meetings of the Commission and its committees, serving as the lead for scheduling, logistics, agenda development, materials preparation, and participant communication.
• Lead planning and logistics for conferences, workshops, retreats, and other events, acting as the primary on-site or virtual point of contact.
• Attend meetings and prepare clear, accurate, well-organized meeting minutes that synthesize policy, technical, and discussion information.
• Support the development and distribution of communications such as newsletters, event materials, and public-facing documents.
• Maintain and update Commission and MRC distribution lists, member contact information, and records of membership changes.
• Organize and maintain databases, including libraries of publications, presentations, project materials, and digital photographs, and ensure that online resource repositories remain current.
• Coordinate administrative functions, including travel and purchasing support, filing systems, and responses to inquiries from staff, partners, and the public.
• Support ad hoc committees and collaborative projects aimed at improving program communication and partner engagement.
• Maintain selected areas of the program website and ensure posted information is accurate and up to date.
• Assist volunteers, partners, and the public by interpreting policies, sharing information, and providing timely support and resources.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website.
Required Qualifications:
Two (2) years of experience and/or education as described below:
Experience: in event planning and coordination, meeting minute writing, volunteer support, partner communication, and working with a broad range of partners including Tribes, ports, elected officials, NGOs, businesses, environmental groups, and academia.
Experience mentioned above must include demonstrated competencies in the following skill sets—
Writing and Editing: Ability to take discussions, notes, or technical information and produce clear, accurate, well-organized meeting minutes and written communications.
Communication & Partner Relations: Ability to communicate professionally with volunteers and diverse partners, share information clearly, and maintain positive working relationships.
Event Coordination & Logistics: Ability to plan, execute, and support meetings, workshops, or conferences, manage schedules and materials, and ensure smooth execution of logistics.
Technology Skills: Ability to use standard office software and virtual meeting platforms (Microsoft Office, Teams, SharePoint) to support scheduling, communication, and document management.
Education: GED/equivalent or above
| Possible Combinations | College credit hours or degree---As described above | Years of required experience---As described above |
| Combination 1 | No college credit hours or degree (a minimum of High school graduation or GED is required). | 2 years of experience |
| Combination 2 | 30-59 semester or 45-89 quarter credits. | 1 year of experience |
| Combination 3 | 60-89 semester or 90-134 quarter credits (or an Associate’s degree or higher with coursework, internship experience, or knowledge gained through the degree that demonstrates the competencies listed above) | No professional experience required;however, applicants must demonstrate the listed competencies through coursework, internships, practicums, volunteer experience, or similar applied learning |
Desired Qualifications:
- Knowledge of NW Straits and/or Puget Sound marine and nearshore conservation issues
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
- Cover letter, describing your interest in and qualifications for this position
- Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website.
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
- Please contact us at 360-407-6186 orcareers@ecy.wa.gov
- If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
- For specific questions about the position location options, schedule, or duties, please contact Lucas Hart at Lucas.Hart@ecy.wa.gov
- If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team atcareers@ecy.wa.gov
About the Shorelands and Environmental Assistance (SEA) Program
The mission of the SEA Program is to create community conservation partnerships to protect and restore our shorelands, wetlands, and floodplains.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information
To learn more about Ecology, please visit our website, explore Working at Ecology, check out our Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining:This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
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Original Job Description
Description
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring an Northwest Straits Commission Program Coordinator (Program Coordinator) within the Shorelands & Environmental Assistance Program.
Location:
- This position will be located in our Padilla Bay Office in Mount Vernon, WA.
- Upon hire, you must live within a commutable distance from the duty station.
Note: This is a project position that is funded until October 30, 2027. Continuation of the position beyond this date is determined on an annual basis and contingent upon funding and satisfactory performance of job duties.
Schedule:
- This position is eligible for telework and flexible schedule options.
- Schedules are dependent upon position needs and are subject to change. In person attendance at in-person staff meetings, Commission meetings, and events is required. In person requirements vary, but average 2-4 times per month.
Application Timeline:
- Apply by April 17th, 2026
- This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after date mentioned above may not be considered.
Duties
The Northwest Straits Commission is a governmental organization within the Department of Ecology’s SEA Program, created to protect and restore the unique marine ecosystem of the Northwest Straits region of Puget Sound through a locally based approach. The Commission provides resources, coordination, and technical assistance to seven county-based Marine Resources Committees (MRCs) and leads marine conservation projects throughout the region.
This Program Coordinator position offers a unique opportunity to support this collaborative, community-driven conservation effort by ensuring strong coordination, communication, and engagement across the MRCs and a broad network of regional partners. In this role, you will help advance the Commission’s mission by planning and coordinating meetings and events, maintaining communication tools and documents, and providing essential logistical and administrative support to staff, partners, and volunteers. You will work closely with the Commission’s board, committees, MRCs, and external collaborators to support shared priorities and keep program operations running smoothly.
What makes this role unique?
This position serves as a central hub for a diverse network of local, state, federal, tribal, NGO, and volunteer partners dedicated to marine conservation. Your work will help sustain the community-based model that makes the Northwest Straits Commission a nationally recognized approach to ecosystem recovery. You will play a key role in synthesizing information, supporting collaboration, maintaining program records and resources, and ensuring seamless execution of meetings, workshops, and events. Because the work spans policy, science, administration, and community engagement, you will have the opportunity to build cross-disciplinary skills and contribute directly to marine stewardship in the region.
Working as part of a team that values partnership and service, you will regularly engage with MRC staff, volunteers, Commission members, and agency partners. Duties will include meeting, event planning and coordination, communications support, information and records management, logistical and administrative support, partner engagement, and resource organization. Your efforts will ensure that the Northwest Straits Commission and its partners have the information and support needed to protect and restore Washington’s marine environment.
What you will do:
• Plan, coordinate, and support meetings of the Commission and its committees, serving as the lead for scheduling, logistics, agenda development, materials preparation, and participant communication.
• Lead planning and logistics for conferences, workshops, retreats, and other events, acting as the primary on-site or virtual point of contact.
• Attend meetings and prepare clear, accurate, well-organized meeting minutes that synthesize policy, technical, and discussion information.
• Support the development and distribution of communications such as newsletters, event materials, and public-facing documents.
• Maintain and update Commission and MRC distribution lists, member contact information, and records of membership changes.
• Organize and maintain databases, including libraries of publications, presentations, project materials, and digital photographs, and ensure that online resource repositories remain current.
• Coordinate administrative functions, including travel and purchasing support, filing systems, and responses to inquiries from staff, partners, and the public.
• Support ad hoc committees and collaborative projects aimed at improving program communication and partner engagement.
• Maintain selected areas of the program website and ensure posted information is accurate and up to date.
• Assist volunteers, partners, and the public by interpreting policies, sharing information, and providing timely support and resources.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website.
Required Qualifications:
Two (2) years of experience and/or education as described below:
Experience: in event planning and coordination, meeting minute writing, volunteer support, partner communication, and working with a broad range of partners including Tribes, ports, elected officials, NGOs, businesses, environmental groups, and academia.
Experience mentioned above must include demonstrated competencies in the following skill sets—
Writing and Editing: Ability to take discussions, notes, or technical information and produce clear, accurate, well-organized meeting minutes and written communications.
Communication & Partner Relations: Ability to communicate professionally with volunteers and diverse partners, share information clearly, and maintain positive working relationships.
Event Coordination & Logistics: Ability to plan, execute, and support meetings, workshops, or conferences, manage schedules and materials, and ensure smooth execution of logistics.
Technology Skills: Ability to use standard office software and virtual meeting platforms (Microsoft Office, Teams, SharePoint) to support scheduling, communication, and document management.
Education: GED/equivalent or above
| Possible Combinations | College credit hours or degree---As described above | Years of required experience---As described above |
| Combination 1 | No college credit hours or degree (a minimum of High school graduation or GED is required). | 2 years of experience |
| Combination 2 | 30-59 semester or 45-89 quarter credits. | 1 year of experience |
| Combination 3 | 60-89 semester or 90-134 quarter credits (or an Associate’s degree or higher with coursework, internship experience, or knowledge gained through the degree that demonstrates the competencies listed above) | No professional experience required;however, applicants must demonstrate the listed competencies through coursework, internships, practicums, volunteer experience, or similar applied learning |
Desired Qualifications:
- Knowledge of NW Straits and/or Puget Sound marine and nearshore conservation issues
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
- Cover letter, describing your interest in and qualifications for this position
- Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website.
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
- Please contact us at 360-407-6186 orcareers@ecy.wa.gov
- If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
- For specific questions about the position location options, schedule, or duties, please contact Lucas Hart at Lucas.Hart@ecy.wa.gov
- If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team atcareers@ecy.wa.gov
About the Shorelands and Environmental Assistance (SEA) Program
The mission of the SEA Program is to create community conservation partnerships to protect and restore our shorelands, wetlands, and floodplains.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information
To learn more about Ecology, please visit our website, explore Working at Ecology, check out our Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining:This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
#LI-Hybrid