Administrative Assistant 3

Description

This is a six-month, non-permanent position.

The duty station for this position is in King County, therefore the incumbent will receive 5% premium pay in addition to the salary listed above.

The Opportunity:
The Washington State Criminal Justice Training Commission (WSCJTC) is seeking a customer service minded, administrative professional with excellent verbal and written communication skills to serve the Applied Skills Training Division (ASTD) as an Administrative Assistant 3. This role will provide administrative support and program coordination for the Patrol Tactics Instructor (PTI) Course required by Initiative 940 and Substitute HB 1064. If you have the required experience and possess the ability to take initiative and work effectively as part of a team, we encourage you to apply!

WSCJTC offers outstanding benefits, choice of state retirement programs including a defined benefit pension plan, advancement opportunities, and flexible/compressed work schedules.

At the WSCJTC, we value the importance of creating an environment in which all employees feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.

Duties

Duties assigned to this position include (but are not limited to):

• Manage the Program Manager’s schedule and keep them apprised of their schedule daily. 
• Coordinate with Program Manager for project tracking, deadline setting, distribution of assignments, and status reporting. 
• Register participants for courses and close courses using the Acadis platform.
• Schedule and coordinate virtual and/or in-person meetings. This includes setting meetings on calendars, securing meeting location, room set-up, preparing materials, and producing meeting notes. 
• Collect required documents for submission in the contract routing process and route for approval.
• Create and maintain contractor files and list of Certified PTI Cadre in accordance with RCW/WAC/Agency policies, procedures, and best practices.
• Assist with developing and maintaining the directory of subject matter experts in de-escalation and mental health professionals.
• Create and maintain contract expenditure spreadsheet ensuring the Program Manager has up to date information regarding program budget and incumbered funds.
• Review draft curricula, training materials, training aids, and tests.

Qualifications

Required Qualifications/Experience:

• High school diploma or GED equivalent.
• Three (3) years progressively responsible administrative, clerical, data entry, bookkeeping, or project management experience. 
• Formal education will substitute year-for-year for experience.
• At least two (2) years demonstrated experience in positions requiring flexibility, professionalism, and proactivity.
• Demonstratable high level written and verbal communication skills.
• Proficiency with Office 365 products (Outlook, Excel, Word, Teams, and PowerPoint, Visio)
• Ability to work independently while effectively interpreting pertinent policies and procedures.
• Understanding and support for the agency’s diversity, equity, and inclusion goals.

Preferred/Desired Qualifications:

• Associates degree in English, Business Administration, Communication, Criminal Justice, Paralegal Studies, or similar/related degree plan.
• Three (3) years of progressively responsible administrative, clerical, data entry, bookkeeping or project management experience. 
• Experience with technical writing.
• Understanding of WSCJTC mission, processes, and protocols.
• Experience working for a state or local government entity.
• Familiarity with public records rules.

Supplemental Information

Supplemental Information: 

How to Apply:
Applications for this recruitment will be accepted electronically through NeoGov. Simply click the green "Apply" button in the upper right-hand corner to get started.
 
Please attach the following to your online application:

• A chronological Resume outlining your experience to date.

• A Letter of Interest detailing your qualifications, and why you believe you are the best person for this role.

• A minimum of three (3) professional references who can attest to your work performance, technical skills, knowledge base, and job-related competencies. 

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting.  Qualified applicants whose responses most closely match the requirements of this position may be invited to an interview.  Carefully review your application before submitting.  All information may be verified, and documentation may be required.
 
The initial screening will be solely based on the contents and completeness of the application materials submitted.

Applications from this posting may be used for up to 60 days to fill additional vacancies.

Veteran's Preference
Applicants who meet the required qualifications for the position and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

We thank you and are grateful for your service!

Contact Us:
If you have questions, contact Human Resources at [email protected]. 

WSCJTC is an equal opportunity employer. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed recruiter. WSCJTC does not use the E-Verify system. For more information, please visit https://www.uscis.gov/.