고용형태:
Full Time - Permanent
시애틀KR 직업 분석
행정 비서 4
Key Skills and Qualifications
Technical Skills
Extensive knowledge of state and federal laws (RCW 9.41, 18 USC 922, and 28 CFR Part 25)
Familiarity with policies, rules, and procedures related to firearm possession eligibility
Proficiency in the Secure Automated Firearms E-Check (SAFE) system
Soft Skills
Excellent communication and interpersonal skills
Ability to work effectively in a team environment
Self-starter with initiative to take on new challenges
Qualifications
High school diploma or equivalent required, associate's degree preferred
Minimum of 2 years of administrative experience
Experience working in law enforcement or a related field
Physical Requirements
No specific physical requirements mentioned in the job description.
Sample Interview Questions and Answers
Question 1: Can you explain how you would ensure that administrative operations within the Division are in compliance with agency policy and procedure?
To ensure compliance with agency policy and procedure, I would first review and familiarize myself with relevant policies and procedures. Next, I would conduct regular audits of administrative operations to identify any areas for improvement or potential non-compliance. This could involve reviewing documentation, observing daily operations, and speaking with employees to understand their roles and responsibilities. If I identify an issue, I would work with the management team to implement corrective actions and ensure that all employees are trained on updated policies and procedures. Additionally, I would maintain accurate and detailed records of administrative operations, including any changes or updates made to policies and procedures. This would enable me to provide clear and concise answers to internal and external stakeholders about Division's compliance with agency policy and procedure.
Question 2: How would you handle a complex determination of firearm possession eligibility, where multiple sources of information are conflicting?
When dealing with conflicting information in a complex firearm possession eligibility determination, I would follow the established procedures for verifying data sources. This involves re-checking all relevant records and databases to ensure accuracy. If necessary, I may also reach out to external stakeholders such as law enforcement or court officials to verify information. Additionally, I would consult with subject matter experts within the Division to gain a deeper understanding of the case and provide guidance on resolving conflicting information. In situations where additional information is required, I would work closely with FBD personnel to obtain any necessary documentation or clarification from external sources. Throughout the process, I would maintain clear and concise records of all interactions, notes, and determinations made.
Question 3: Can you explain how you would balance multiple priorities and deadlines in a fast-paced administrative environment?
In a fast-paced administrative environment with multiple priorities and deadlines, I believe it's essential to prioritize tasks based on urgency and importance. To achieve this, I would use tools such as calendars, to-do lists, or project management software to organize and track progress. Regular communication with the management team and other stakeholders is also crucial to ensure that everyone is aware of their roles and responsibilities in meeting deadlines. Additionally, I would focus on completing tasks efficiently and effectively while minimizing distractions. If needed, I may also delegate tasks to colleagues when possible and ensure clear understanding of expectations and timelines. Maintaining a positive attitude, staying adaptable, and being proactive in identifying potential roadblocks are key factors for me in achieving success under pressure.
원본 채용 공고
묘사
이 질문들 중 하나에 대해 "예"라고 대답한다면, 이것이 당신에게 완벽한 기회입니다!
- 행정 지원에 관심이 있는 셀프 스타트업이신가요?
- 팀 환경에서 번창하시나요?
- 경력 성장이 가능한 직책을 원하시나요 기회?
기관 소개:
WSP는 다양성, 형평성, 직장 내 포용성을 적극적으로 지원하며, 기회 균등 고용주입니다. WSP는 모든 사람이 진정한 자아가 되고, 공개적으로 말하고, 용기를 낼 수 있도록 영감을 주는 포용적인 문화를 조성하고 육성하기 위해 노력하고 있습니다. WSP는 혁신적인 채용 및 유지 솔루션을 통해 공정한 채용, 교육, 홍보 관행 및 정책에 계속 집중하고 있습니다. 우리 지역사회와의 파트너십은 WSP가 현재와 미래의 공공 안전 서비스에서 최고를 제공하는 데 도움이 됩니다.
WSP는 다양성, 형평성, 직장 내 포용성을 적극적으로 지원하며, 기회 균등 고용주입니다. WSP는 모든 사람이 진정한 자아가 되고, 공개적으로 말하고, 용기를 낼 수 있도록 영감을 주는 포용적인 문화를 조성하고 육성하기 위해 노력하고 있습니다. WSP는 혁신적인 채용 및 유지 솔루션을 통해 공정한 채용, 교육, 홍보 관행 및 정책에 계속 집중하고 있습니다. 우리 지역사회와의 파트너십은 WSP가 현재와 미래의 공공 안전 서비스에서 최고를 제공하는 데 도움이 됩니다.
부서 소개:
The 안전한 자동화기 전자 점검(SAFE) 시스템은 FFL, 증거 담당자 및 검사의 제출을 처리하는 데 사용되며, FBD 직원들이 자격 결정을 내리는 데 사용할 수 있는 효율적이고 견고한 플랫폼을 제공합니다. 부서는 세 개의 섹션으로 구성되어 있습니다:
The 품질 보증 및 교육 부서(QATU) 총기 신원 조회 방법, 법적 변경 사항에 대한 최신 정보 유지, 주제 전문가 지침 제공 등 부서의 모든 교육을 담당합니다
The 리서치: 주 내(RIS) 팀은 주 내 신원 조회, 총기 딜러, 증거 담당자 및 검사의 요청을 위한 데이터 소스를 조사하고 해당 사용자와 직접 고객 간의 상호작용을 제공하는 역할을 합니다.
The 연구: 타주(ROS) 팀은 타주 신원 조회를 위한 데이터 소스를 연구하고, 부인의 항소를 처리하며, 법원, 변호사, 항소인과 협력하는 일을 담당합니다.
FBD 팀원들은 주 및 연방 법률(RCW 9.41, 18 USC 922, 28 CFR Part 25), 정책, 규칙 및 절차에 대한 광범위하고 권위 있는 지식을 사용하여 개인의 총기 소지 헌법적 권리에 대한 최종 결정을 내리기 위해 총기 소지 자격에 대한 복잡한 결정을 수행합니다. 두 부서의 구성원은 법원 명령을 위해 NICS 지수에 등재하거나 신원 조회 과정에서 지문이 없는 금지 사건이 발견되는 경우 책임을 공유합니다.
RCW 9.41.041(3)(d)는 카운티 검찰이 WSP로부터 총기 권리 회복 청원인이 청원이 허가될 경우 자격이 있다는 서면 검증을 받도록 요구합니다. 이 법령에 따르면 FBD 직원은 총기를 양도할 경우 개인이 겪는 신원 조회와 동일한 신원 조회를 수행하고, 법원에 복구 청원이 제출되기 전에 검사에게 다시 보고해야 합니다.
의무
위치 소개:
행정 보좌관 4는 사단장에게 직접 보고하며 사단장과 관리팀에 행정 지원을 제공하는 수석 보좌관입니다. 이 직책은 사단 내 행정 운영을 감독하고 기관 정책, 절차 및 지역 표준 운영 절차와의 일관성을 보장합니다. 현직은 FBD 사령관, 부사령관, 수사 서비스국 지휘 직원 및 기타 내부 및 외부 이해관계자와 상호 작용하여 업무를 수행합니다.
Our 새로운 팀원은 다음을 수행할 수 있습니다:
- 사단장을 대신하여 업무를 원활하게 수행하십시오.
- 행정 문제에 대해 사단장의 결정을 내리세요.
- 행정 정책 사항에 관한 회의, 회의 등에서 사단장을 대신하여 발언하십시오.
- 행정 절차와 관련된 정책을 업데이트하십시오.
- 사단장이 사용할 브리핑 자료, 보고서 및 기타 지원 자료를 준비하세요.
- 사단장을 대신하여 주요 연락처 역할을 수행하십시오.
- 사단장의 기밀 행정 파일을 개발하고 유지 관리합니다.
- 사단장과 내부 및 외부 이해관계자 간의 연락 역할을 수행하십시오.
- 기록 보존 정책에 따라 적절한 승인을 받고 교육 및 여행 요청 문서를 보관하세요.
- 특별 프로젝트를 직접 지휘 및/또는 조정합니다.
- 연례 보고서를 준비하고 계약 문제를 해결하세요.
- 연구나 프로젝트 요약의 준비를 수행하거나 감독합니다.
- 프로그램 관리자 및 예산 담당자와 협력하여 요청 패키지를 준비하고 입법부에 예산 관련 답변을 제공합니다.
- 법률 개발을 감독합니다.
- 책임 범위와 관련하여 사단장을 대신하여 연방 및 주 규정을 조사합니다.
- 전략적이고 품질 계획 과정에 참여하세요.
- 예산 추정치를 개발하고, 다양한 출처에서 예산을 모니터링하며, 통제합니다.
- 장비 구매 및 서비스 주문에 대한 자금 승인.
- 데이터를 수집하고 보조금 및 계약에 대한 새로운, 지속적이고 경쟁력 있는 갱신을 위한 복잡한 보조금/예산 제안서를 준비하세요.
- 모든 관련 기관 지원 부서와 직원의 탑승 및 탑승을 조정하고 촉진하십시오.
- 다른 행정 보조원들에게 백업을 제공하세요.
자격 요건들
필수 자격:
- 고등학교 졸업장 또는 검정고시에 해당하는 학력을 소지해야 합니다
- 사무직/사무직, 비서직 또는 일반 행정 업무에서 4년간 점진적으로 책임감 있는 경험을 쌓아야 합니다.
- 경영학 또는 관련 분야의 준학사 학위는 필요한 경력의 2년을 대체할 수 있습니다.
Wh워싱턴 주 순찰대에서 근무하시나요?
- 대부분의 직책에 유연한 일정과 재택근무 옵션을 제공하여 건강한 삶과 업무의 균형을 유지합니다.
- 영유아-부모 유대감 형성과 모유 수유 신생아의 장기적인 건강 가치를 기반으로 한 직장 내 영유아 프로그램.
- 지속적인 성장과 발전 기회.
- 지역 사회에 봉사하고 의미 있는 일을 통해 영향을 미칠 수 있는 기회.
- 주지사 행정명령 제19-01호에 따라 군 참전용사 및/또는 군 배우자를 인정하는 취업 기회.
- 자격 공공 대출 탕감 프로그램.
보충 정보
이 채용은 여러 공석을 채우는 데 사용될 수 있습니다.
재향군인 선호도를 주장하는 지원자는 DD214 사본을 첨부해야 합니다(SSN은 반드시 블랙아웃되어야 합니다). 필요한 서류를 제공하지 않으면 재향군인 선호도는 부여되지 않습니다. 부탁드립니다 여기를 클릭하세요. 자격을 결정하기 위해.
SeattleKR Job Analysis
ADMINISTRATIVE ASSISTANT 4
Key Skills and Qualifications
Technical Skills
Extensive knowledge of state and federal laws (RCW 9.41, 18 USC 922, and 28 CFR Part 25)
Familiarity with policies, rules, and procedures related to firearm possession eligibility
Proficiency in the Secure Automated Firearms E-Check (SAFE) system
Soft Skills
Excellent communication and interpersonal skills
Ability to work effectively in a team environment
Self-starter with initiative to take on new challenges
Qualifications
High school diploma or equivalent required, associate's degree preferred
Minimum of 2 years of administrative experience
Experience working in law enforcement or a related field
Physical Requirements
No specific physical requirements mentioned in the job description.
Sample Interview Questions and Answers
Question 1: Can you explain how you would ensure that administrative operations within the Division are in compliance with agency policy and procedure?
To ensure compliance with agency policy and procedure, I would first review and familiarize myself with relevant policies and procedures. Next, I would conduct regular audits of administrative operations to identify any areas for improvement or potential non-compliance. This could involve reviewing documentation, observing daily operations, and speaking with employees to understand their roles and responsibilities. If I identify an issue, I would work with the management team to implement corrective actions and ensure that all employees are trained on updated policies and procedures. Additionally, I would maintain accurate and detailed records of administrative operations, including any changes or updates made to policies and procedures. This would enable me to provide clear and concise answers to internal and external stakeholders about Division's compliance with agency policy and procedure.
Question 2: How would you handle a complex determination of firearm possession eligibility, where multiple sources of information are conflicting?
When dealing with conflicting information in a complex firearm possession eligibility determination, I would follow the established procedures for verifying data sources. This involves re-checking all relevant records and databases to ensure accuracy. If necessary, I may also reach out to external stakeholders such as law enforcement or court officials to verify information. Additionally, I would consult with subject matter experts within the Division to gain a deeper understanding of the case and provide guidance on resolving conflicting information. In situations where additional information is required, I would work closely with FBD personnel to obtain any necessary documentation or clarification from external sources. Throughout the process, I would maintain clear and concise records of all interactions, notes, and determinations made.
Question 3: Can you explain how you would balance multiple priorities and deadlines in a fast-paced administrative environment?
In a fast-paced administrative environment with multiple priorities and deadlines, I believe it's essential to prioritize tasks based on urgency and importance. To achieve this, I would use tools such as calendars, to-do lists, or project management software to organize and track progress. Regular communication with the management team and other stakeholders is also crucial to ensure that everyone is aware of their roles and responsibilities in meeting deadlines. Additionally, I would focus on completing tasks efficiently and effectively while minimizing distractions. If needed, I may also delegate tasks to colleagues when possible and ensure clear understanding of expectations and timelines. Maintaining a positive attitude, staying adaptable, and being proactive in identifying potential roadblocks are key factors for me in achieving success under pressure.
Original Job Description
Description
If you answer YES to any of these questions this is the perfect opportunity for you!
- Are you a self-starter with an interest in providing administrative support?
- Do you thrive in a team environment?
- Do you want a position with career growth opportunities?
About the Agency:
The WSP actively supports Diversity, Equity, Inclusion in the workplace, and is an Equal Opportunity Employer. The WSP strives to create and foster an inclusive culture inspiring everyone to be their authentic selves, speak openly, and be courageous. The WSP continues to focus on equitable hiring, training, and promotional practices and policies through innovative recruitment and retention solutions. Partnering with our communities helps the WSP provide the best in public safety services now and into the future.
The WSP actively supports Diversity, Equity, Inclusion in the workplace, and is an Equal Opportunity Employer. The WSP strives to create and foster an inclusive culture inspiring everyone to be their authentic selves, speak openly, and be courageous. The WSP continues to focus on equitable hiring, training, and promotional practices and policies through innovative recruitment and retention solutions. Partnering with our communities helps the WSP provide the best in public safety services now and into the future.
About the Division:
The Secure Automated Firearms E-Check (SAFE) system is used to process the submissions from FFLs, evidence officers, and prosecutors, providing an efficient and robust platform for FBD Employees to use to make their eligibility determinations. The Division is comprised of three sections:
The Quality Assurance and Training Unit (QATU) is responsible for all the training for the Division in how to conduct a firearm background check, keeping trained employees up to date on any statutory changes, and providing subject matter expert guidance
The Research: In-State (RIS) teams are responsible for researching data sources for in-state background checks, incoming requests from firearm dealers, evidence officers, and prosecutors and provide direct customer interaction with those users.
The Research: Out-of-State (ROS) teams are responsible for researching data sources for out-of-state background checks, as well as processing appeals of denials, working with courts, attorneys, and appellants.
FBD team members use extensive and authoritative knowledge of state and federal laws (RCW 9.41, 18 USC 922, and 28 CFR Part 25), policies, rules, and procedures to perform complex determinations of firearm possession eligibility in order to render a final decision on an individual’s constitutional right to possess a firearm. Members of both units share responsibility of making entries into the NICS Indices for court orders, or when non-fingerprinted prohibiting events are discovered during the course of a background check.
RCW 9.41.041(3)(d) requires County Prosecutors to obtain written verification from WSP that a petitioner for a restoration of firearm rights petition would be eligible should the petition be granted. This statute requires FBD personnel to perform essentially the same background check that an individual would undergo if they were to transfer a firearm, and report back to the prosecutor prior to the restoration petition being presented to the court.
Duties
About the Position:
The Administrative Assistant 4 reports directly to the Division Commander and is the principal assistant providing administrative support to the Division Commander and the management team. The position is responsible for the oversight of administrative operations within the Division and ensures consistency with agency policy, procedure and local standard operating procedures. The incumbent interacts with FBD Commander, Assistant Division Commander, Investigative Services Bureau command staff, and other internal and external stakeholders to accomplish work.
Our new teammate will be able to:
- Facilitate work on behalf of the Division Commander.
- Make decisions for Division Commander on administrative matters.
- Speak on behalf of the Division Commander at meetings, conferences, etc. on administrative policy matters.
- Update policies in regard to procedures for administrative matters.
- Prepare briefing materials, reports, and other supporting materials to be used by the Division Commander.
- Serve as primary point of contact on behalf of Division Commander.
- Develop and maintains the Division Commander's confidential administrative files.
- Act as liaison between Division Commander and internal, as well as external stakeholders.
- Obtain proper approvals and retain Training and Travel Request documents according to record retention policies.
- Direct and/or coordinate special projects.
- Prepare annual reports and resolve contractual issues.
- Conduct or supervise the preparation of studies or project summaries.
- Coordinate with program managers and budget staff in preparing request packages and budget related response to the legislature.
- Oversee legislation development.
- Research federal and state regulations on behalf of the Division Commander as they pertain to their scope of responsibility.
- Participate in strategic and quality planning process.
- Develop budget estimates, monitors, and controls budgets from a variety of sources.
- Approve funds to purchase equipment, and service orders.
- Compile data and prepare complex grant/budget proposals for new, continuation, and competitive renewals on grants and contracts.
- Coordinate and facilitate the on-boarding and off-boarding of staff with all associated agency support departments.
- Provide backup to other administrative assistants.
Qualifications
Required Qualifications:
- Must have a High School Diploma or GED Equivalent
- Must have four years of progressively responsible experience in office/clerical, secretarial, or general administrative work.
- An Associate's degree in Business Administration or related field may substitute for two years of the required experience.
Why work for the Washington State Patrol?
- A healthy life/work balance by offering flexible schedules and telework options for most positions.
- An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
- Continuous growth and development opportunities.
- Opportunities to serve your community and make an impact through meaningful work.
- Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01.
- Qualification for the Public Loan Forgiveness Program.
Supplemental Information
This recruitment may be used to fill multiple vacancies.
Applicants claiming veterans preference must attach a copy of their DD214 (SSN must be blacked out). If you do not provide the required documentation, the veterans preference will not be awarded. Please click here to determine your eligibility.
WSP Policy 1.04.020 - WSP does not engage in, or assist with, civil immigration enforcement, therefore; In no stage of the hiring process will the immigration status of family members of the candidate be investigated by the Washington State Patrol.
Questions?
접수기간/방법
7일
09:30:37
시작일
3/19/2025 (수)
마감일
3/30/2025 (일)
11:59 PM 마감
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