Fiscal Analyst 2

Description

Fiscal Analyst 2
 Employee & Business Support Services Administration – Business Services

Headquarters |Tumwater, WA

This position may be eligible to telework part time, up to 2 to 3 days a week, after initial in-office training is complete. Once approved for a hybrid telework schedule, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service.  The successful candidates for these positions will have requirements to travel to Headquarters for payroll cut-off (twice a month), attend in-person meetings, trainings, and other work-related gatherings as directed. Ability to telework is contingent upon Department approval and meeting Department telework policy requirements.

This position is represented by the Teamsters 117 bargaining unit.

The Department of Corrections (DOC) is seeking a highly motivated and qualified individual for the position of Fiscal Analyst 2 at Headquarters in Tumwater, Washington, on a full-time, permanent basis.

As a member of the DOC Headquarters Business Services Payroll Team and under the direction of the Agency Payroll Officer, this position supports the Department’s goals and objectives by developing systems and processes that ensure that every paycheck created will be treated as if it were their own and that the fiscal responsibilities to the State of Washington are met with the highest level of integrity.

To begin the online Application Process:

Click the green 'Apply' button located at the top right corner of this the job posting. 

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The following must be attached to your completed application:

1. A cover letter outlining your qualifications.
2. A detailed chronological resume'.
3. And at least three professional references with a phone number and an email address for each.

• A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

Click "Accept & Submit" to submit your application. Incomplete application packages may be disqualified from the process.

Duties

Duties may include but are not limited to:

Ensure that employees out on extended leave for military, leave without pay (LWOP), FMLA, L&I, education, etc. are properly paid each pay period.

• Work with facilities to verify that employees are on extended leave.
• Work with employee/supervisor/facilities to verify correct amount of leave/LWOP used each pay period to avoid possible overpayments. 
• Monitor benefits eligibility and work with Benefit Specialist to review medical exception report.
• Send courtesy letters whose benefits are in jeopardy and new employees on L&I time loss. 
• Prepare and monitor LTD claims. 
• Update HRMS and/or PAY1 as necessary.
• Monitor employees currently receiving L&I payments.
• Process L&I leave buy back payments and return of leave used as appropriate.
• Monitor and process assault benefits as defined per Agency policy, WAC and CBA.
• Establish, monitor and maintain Access database for all employees on extended leave.

Performs payroll processing/operations duties in accordance with RCW, WAC, CBA, SAAM, and Agency policies.

• Set up new hires, process rehires, transfers, separations, shift differential and all other actions within HRMS and/or PAY1.
• Audit PEBB worksheets for accuracy and process appropriately. 
• Establish, maintain and monitor employee benefits in compliance with RCW, WAC, and CBA policies.
• Provide information, as required, to DRS, HCA, or insurance carriers.
• Process special pay for dual language employees, Defensive Tactics trainers, etc.
• Complete employee authorized inquiry forms for employment and/or salary verification from financial institutions or other State Agencies.
• Timekeeping as appropriate.
• Investigate and correct and HRMS redline and financial errors (ALAS or RPCIPE).
• Establish, monitor and maintain electronic file folders for all employees.

Back up FA-2’s on overpayments as needed. i.e. vacation, unscheduled absence during payroll cutoff.

• In office – Third party warrant mailing on rotation.
• In office – Printing and mailing earning statements and PEBB forms for separated employees on rotation.
• May occasionally be assigned duties outside their typical workload, but within your job class.

Qualifications

Required Qualifications:

Preferred Qualifications

• Additional relevant professional experience at Fiscal Analyst 1 level.
• A business focused Bachelor’s degree from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent, with minimum 20 accounting credits to include Accounting 201, 202, 203 and Governmental Accounting.

Special Requirements/Conditions of Employment

Supplemental Information

Our Agency

Mission: The mission of DOC is to improve public safety by positively changing lives.

Our Vision: Working together for safer communities.

Our Commitment: To operate a safe and human corrections system and partner with others to transform lives for a better Washington.

For additional information about the agency, please visit doc.wa.gov

What We Offer:

As an employee of DOC, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position) 
• Up to 25 paid vacations days a year
• 12 days of paid sick leave a year
• 12 paid holidays a year 
• Generous retirement plan
• Flex Spending Accounts 
• Dependent Care Assistance
• Deferred Compensation and so much more!

Telework Details

This position may be eligible to telework after initial in-office training is complete. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a DOC facility as business requires.

Additional Information:

• A background check including criminal record history will be conducted prior to a new hire.
  1. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self- defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
• This position may be represented by a Union shop.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.