Fiscal Analyst 2 (Accounts Receivable, Internal Applicants Only)

Description

WSLCB Vision
Safe communities for Washington State

Mission
Promote public safety, public health and trust through fair administration and enforcement of liquor, tobacco cannabis and vapor laws.

Note: This position requires you to work in the office most days. On occasion you will have the flexibility to telework.

• A comprehensive benefits package (including but not limited to Medical/Dental/Vision, Long Term Disability, Life Insurance etc.)
• Paid Vacation, Leave, and Holidays
• Tuition Waiver (enrollment in courses at state universities/colleges on a space availability basis - all or a portion of the tuition/fees may be waived for state employees) 
• Tuition reimbursement (courses taken with prior approval in order to further employee’s career development with the WSLCB)
• Training and career development programs (including online courses and LinkedIn Learning) 
• A healthy work/life balance (this may include flexible/alternative work schedules and telework/remote work opportunities, when possible) 
• Employee Assistance Program - confidential program created to promote the health, safety and well-being of public service employees 
• Generous wellness program (we offer reimbursements for certain fitness related activities)
• Onsite exercise facility (for employees working at WSLCB Headquarter Building in Olympia) 
• Infants at Work Program to promote parent and infant bonding, parental well-being and healthy infant development. Depending on your job duties, work location and supervisor approval, eligible employees who are new mothers, fathers or legal guardians can bring their infant (six weeks to six months) when they return to work. 
• Free parking 

Duties

Primary Duties Include:

• Analyze documents and funds received for the daily deposit to determine what the funds are paying for, who to deliver the backup documentation to, and how the funds should be recorded in the state accounting system.  
• Prepare the daily check deposit via the remote deposit capture procedure.
• Process daily lockbox revenue.
• Prepare daily cash journal receipt (A8) for electronic fund transfers (EFTs)
• Review daily cash journal receipt (A8) completed by the Tax and Fee Unit and enter A-8 information into TM$ and in Financial Toolbox daily by 3:00 p.m.
• Ensure fiscal year end deposits are prepared and deposited according to OST deadlines.
• Contact customers or vendors to gather more information when necessary to ensure funds are applied correctly. 
• Return payments to payor with a letter of explanation within 24 hours of receipt when errors are determined. 
• Allocate money received to the appropriate expenditure, revenue or general ledger codes in the daily cash log and daily lockbox log; record to AFRS daily. 
• Process daily inter-agency payment (IAP) by fund emails weekly to record the Business Licensing Service (BLS) transfer to proper revenue codes.
• Record bank deposit adjustments, ensuring they are prepared and deposited according to the Office of State Treasurer (OST) requirements.
• Monitor balances in revenue source code 09 xx to ensure accuracy and ensure balances in 09 xx are cleared out monthly.
• Monitor and process canceled checks, reissued checks, and maintain/update reconciliation spreadsheet as appropriate.
• Monitor shared General Accounting email box. 
• When needed as backup, record Statute of Limitations (SOL) cancellations, Automated Clearing House (ACH) returns, regular warrant cancelations and reissues.

Qualifications

Option 1

Five (5) years of professional experience in an area related to financial, fiscal, accounting, auditing, budgeting, or payroll and including 18 quarter or 12 semester hours in college-level accounting, auditing, or budgeting credits or a commitment to attain the required credit hours in 18 months.

Option 2

An associates degree in a financial-related field or business administration, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting or a commitment to attain the required credit hours in 18 months and three (3) year of professional experience in an area related to financial, fiscal, accounting, auditing, budgeting, or payroll.

Option 3

• Certified Public Accountant
• Certified Internal Auditor
• Certified Government Financial Manager
• Certified Management Accountant

Our ideal candidate will also have the following desired qualifications:

• Knowledge and understanding of Generally Accepted Accounting Principles (GAAP) government accounting and internal control processes.
• Proficient in Microsoft Office programs: Word, Excel, Outlook, Power Point. 
• General ledger accounts reconciliation experience. 
• Experience with tax systems or e-filing systems. 
• Familiar with: 
  • Washington State Administrative and Accounting Manual (SAAM).
  • Revised Code of Washington (RCW). 
  • Washington Administrative Codes (WAC).
  • Agency Financial Reporting System (AFRS).
  • Capital Asset Management System (CAMS). 

Supplemental Information