Fiscal Analyst 4 (FA4/FS)

Description

Fiscal Analyst 4 (FA4/FS)

71086286

All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.

About the division:

The Financial Services Division (FSD), which in collaboration with other HCA divisions and a variety of external stakeholders and legislative partners, provides strategic financial expertise for Apple Health, Community Behavioral Health (CBH), PEBB and SEBB programs. In addition, FSD oversees the budget and compliance functions necessary to manage and monitor the single largest Washington State individual operating budget. Functions include budget management, accounting, forecasting, professional and hospital rate setting, financial analysis, and payment/collection operations. This division maintains a close working relationship with agency program, policy, and clinical divisions to ensure financially sound implementation and monitoring of program strategies. It is also accountable to the Governor and legislature in ensuring HCA operates within its budget.

About the position: 

This Fiscal Analyst 4 reports to the Accounting Supervisor (FA5). This position serves as the agency’s accounting expert on behavioral health inpatient services. This position works closely with the behavioral health budget analysts in processing appropriation/proviso transfers, transferring Medicaid capitation payments from the Mental Health program to the substance use disorder program, and processing non-Medicaid funds payments to the Managed Care and Administrative Service Organizations. This position also manages the Tribal Advance program for behavioral health

services, issuing payments, reconciling quarterly tribal reports, and processing journal vouchers moving associated expenditures between funding sources.

This position is eligible to telework part-time but is frequently required to report on-site to meet business need. The default assigned work location of all Health Care Authority (HCA) positions – both on-site and telework eligible positions – is within the State of Washington. Frequency of onsite work will vary based on business and operational needs. 

Duties

Some of what you will do:

• Monitor behavioral health appropriation and proviso transfers. Each month pull AFRS data and analyze monthly/YTD information to support appropriation transfers.
• Review program expenditures to determine issues with spending and making appropriate adjustments or working with other staff to ensure adjustments are made.
• Processes non-Medicaid payments at the beginning of each month to the Behavioral Health Administrative Service Organizations (BH-ASO’s), and process Criminal Justice Treatment Account (CJTA) payments to counties and Administrative Services Organizations. 
• In coordination with the budget office, this position determines how much to disburse each month to our Managed Care Organizations and ASO’s, which includes ensuring provisos are charged appropriately.
• Mental Health In-Patient billings – review in-patient billings for each of the BHO’s/IMC’s, the billings themselves are processed by another staff member. After review, updates receivable tracking worksheet and provides invoices and statements to the accounts receivable unit to use when payments come in by check or EFT.
• Process journal vouchers moving receipts deposited into Revenue Source 04-99-BHOPMT to appropriate expenditure coding.
• Process behavioral health accruals for Community Services, pulls AFRS data to analyze the trends and determine amount to accrue for these services each month.
• Pulls AFRS data to prepare the Executive Management Information Services (EMIS) report to the DSHS Research and Data Analysis unit.
• For tribes opting to utilize the advance payment option, this position will process these payments based on funding amounts in their contract. Reconcile tribal advance funds on a quarterly basis, moving expenditures to the appropriate funding source. At fiscal year-end, reconcile the amount of unspent funds for each tribe, sending a statement to the tribes requesting funds be returned. Will have to record appropriate accruals in the accounting records for the recovery of these funds.
• Annually assist in fiscal year close activities, processing estimated accruals for the Community Services program, of which future liquidations are processed; reviewing general ledger accounts and subsidiaries, cleaning up errors and identifying amounts that will need to be written off, as well as other various activities required at fiscal year close. Submit AFRS edits for new or updated coding for the Behavioral Health programs.

Qualifications

Required qualifications:

Knowledge of:

• State of Washington’s budget and accounting policies and regulations.
• Principles and procedures of governmental accounting.

Ability to:

• Apply and adapt established accounting methods to a variety of accounting transactions.
• Assemble, analyze, and prepare reports of complex financial data.
• Proficiently produce fiscal reports in Enterprise Reporting (ER) or Web intelligence.
• Proficiently navigate the Agency Financial Reporting System (AFRS), including toolbox.
• Follow and comprehend complex policies, procedures, directions and regulations.
• Communicate effectively, both verbally and in writing.
• Work independently.

Skills and abilities:

• Ability to established effective accounting procedures dealing with financial record keeping
• Ability to assemble, analyze and prepare reports and statements and determine their significance
• Ability to follow and comprehend complex directions, directives, and regulations
• Use spreadsheet and database software to develop and maintain records
• Ability to organize the work environment, prioritize work assignments, and work independently perform electronic mail tasks.

Qualifying candidates will also meet one of the following criteria options:

Option 1: 

Option 2:

• Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting. 
• Two (2) years of relevant professional experience.

Option 3: 

• Associate’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
• Four (4) years of relevant professional experience.

Option 4: 

Six (6) years of relevant professional experience. 

Preferred qualifications:

• Working knowledge of programs, policies, and procedures.
• Agency’s complex cost allocation and account code structure.

How to apply: 

Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position, you will need to complete your profile which includes three professional references and attach:

• A cover letter that specifically addresses how you meet the qualifications for this position
• Current resume 

To take advantage of veteran preference, please do the following:

• Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter. 
• Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov. 

Supplemental Information

About HCA:  

Functioning as both the state's largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.

There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery. Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.   

What we have to offer:

• Meaningful work with friendly co-workers who care about those we serve Voices of HCA 
• A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
• A healthy work/life balance, including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package WA State Government Benefits
• A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby. 
• Tuition reimbursement
• And free parking! 

Notes:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.

HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a diverse, inclusive workplace aligned with HCA’s mission. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply. If you have any questions about the required qualifications or how your experience relates to them, please contact us at [email protected]. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Angel Matthews at [email protected]

The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply.

E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

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