Office Manager (DOH8594)

Description

Join the Department of Health (DOH) in our mission to protect and improve the health of all people in Washington State. As an Office Manager in the Office of Communicable Disease Epidemiology (OCDE), you will be at the center of operations, ensuring that administrative processes run smoothly. Your role is crucial in supporting statewide surveillance and response efforts for public health emergencies and communicable disease control.

As the Office Manager, you will:

• Lead and coordinate administrative and operational services for OCDE.
• Develop and refine office policies, processes, and procedures.
• Oversee office needs, including purchasing supplies, tracking equipment, and managing records.
• Ensure smooth processing of payroll, travel reimbursements, and procurement requests.
• Organize and support meetings, records management, and budget monitoring.
• Handle special projects that improve efficiency and streamline operations.
• Provide crucial support during public health emergencies.

Why Join Us?

• Impactful Work: Your role directly supports Washington’s response to public health challenges, ensuring efficient operations in communicable disease prevention and emergency response.
• Collaborative Environment: Work alongside dedicated public health professionals, epidemiologists, and administrative teams to make a real difference.
• Growth Opportunities: Gain valuable experience in office management, policy implementation, and process improvement in a mission-driven organization.
• Work-Life Balance: Enjoy flexible work options, including telework opportunities, while contributing to critical public health initiatives.

Location and Flexibility 

This position offers flexibility to work remotely while spending 1-2 days per week onsite. However, during public health emergencies or outbreaks, you may be required to work full-time in the office to support critical response efforts.

Required Qualifications 

You must meet ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.

Option 1: Three (3) years of office/clerical, secretarial, bookkeeping, accounting, or general administrative experience that includes tracking assignments and managing schedules.

Option 2: Associate degree; AND two (2) years of office/clerical, secretarial, bookkeeping, accounting, or general administrative experience that includes tracking assignments and managing schedules.

Option 3: A bachelor’s degree in business administration, public administration, or closely allied field; AND one (1) year of office/clerical, secretarial, bookkeeping, accounting, or general administrative experience that includes tracking assignments and managing schedules.

AND

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Demonstrated ability to plan, organize, and manage office resources effectively.
• Experience leading administrative services and ensuring timely completion of critical tasks (e.g., travel arrangements, payroll, data sharing agreements).

Preferred Qualifications

• One (1) year of experience coordinating special projects and ensuring timely delivery of outcomes.
• One (1) year of experience as a team lead or supervisor.
• Experience with modern methods of performing various kinds of clerical work and of measuring work production.
• Highly skilled in office organization, inventory control, and records management.
• Knowledge of budget monitoring and financial procedures, including expense reimbursement systems.
• Familiarity with organizing travel and maintaining compliance with agency policies.
• Two (2) years answering phone calls from the public or other partners and stakeholders
• Two (2) years working in public health. 
• Two (2) years of experience supporting teams with a communicable disease background.

Benefits and Lifestyle

We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visiting Work@Health.

We are the Washington State Department of Health (DOH)

At DOH, we safeguard public health in an ever-evolving world. Through collaboration with local health jurisdictions and state, federal, and private partners, our programs and services impact every Washingtonian and visitor daily. We're driven by Equity, Innovation, and Engagement, as outlined in our Transformational Plan for the future of Washington health.

Conditions of Employment:

This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE). 

I am prepared, with or without accommodation, to do the following:

• During public health emergencies or outbreaks, work in the office full-time. 
• Commit to a full-time 40-hour workweek schedule (flexible work schedule requests must be approved by the supervisor and, if approved, reviewed periodically).
• Communicate through applications such as MS Teams and MS Outlook, and by phone while working remotely.
• Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.
• Perform my job duties either remotely from home or in person, on a drop-in basis, at the designated DOH site location. 
• Occasional travel may be necessary.
• Legally drive a vehicle or arrange alternative transportation for state business.
• Engage in emergency response exercises and high-priority assignments as assigned during emergency events. 

APPLICATION DIRECTIONS:

To apply, click "Apply" and complete the application. Attach your resume and cover letter. In your Applicant Profile, include at least three professional references (including a supervisor, a peer, and someone you’ve supervised or led, if applicable). Please do not include private information such as social security number or year of birth.

Make sure to document your years of experience, skills, and abilities as listed in the qualifications section of this job posting.

Attach the following:

• Resume
• Cover letter
• Three or more professional references, if not included in your applicant profile
• DD-214 (if applicable)

Do not attach or include the following – these documents will not be reviewed:

• Personal photos – do not submit any documents containing personal photos. 
• Transcripts 
• Letters of recommendation
• Certifications or diplomas
• Projects or portfolios

Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.

Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.  

DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity. 

Questions and Accommodations: If you have questions, need accommodation in the application or selection process, or need information in an alternative format, contact Zach Covington at [email protected].  For general DOH recruitment questions, email the Talent Acquisition Team at [email protected]. Deaf or hard of hearing contact Washington Relay Service at 7-1-1; individuals outside of Washington State contact Washington Relay Service at 1-800-833-6874.  

Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues. 

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Supplemental Information

This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days. 

Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration. 

Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.