PROCUREMENT & SUPPLY SPECIALIST 2

Description

PROCUREMENT & SUPPLY SPECIALIST 2
  Employee & Business Support Services Administration – Business Services

Headquarters | Tumwater, WA

This is a flexible/hybrid telework position. 

The Washington State Department of Corrections is seeking a highly motivated and qualified individual for the position of a Procurement and Supply Specialist 2 (PSS2). This is for a full-time, permanent position.

The duty station for this position may be flexible dependent upon the top candidate’s location. The duties of this position can primarily be performed via telework anywhere in the state of Washington, from a home-based office, or a field office if space is available. The successful candidate for this position will have requirements to travel to facilities and attend in-person meetings, trainings, and other work-related gatherings as directed.   Ability to telework is contingent upon Department approval and meeting Department telework policy requirements.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State DOC professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

Application Process: To begin the online application process:

• Click the green ‘APPLY” button on the job posting and sign in or create an account.
• Complete your application.
• Please be sure to attach the following to your application:

1. A cover letter outlining your qualifications;
2. A detailed chronological resume; and
3. At least three (3) professional references – A professional reference is an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

• Click "Accept & Submit" to submit your application.

Incomplete application packages may disqualify an applicant from the application process.  

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.

Duties

Duties include but are not limited to:

Procurement Functions

• Prepare, research, process, and finalize purchase requests using the DOC’s electronic purchasing system.

• Actively participates in DOC’s Supplier Diversity initiatives and goals.
• Track and reconcile monthly purchasing card log
• Verify delegated expenditure authority and purchase order details.
• Research and contact vendors on late, partial, overages, short or missing shipments.
• Educate other departments on purchasing policies and procedures
• Provides general customer support.

Fixed Asset Management

• Responsible for the accuracy of fixed assets in the Capital Asset Management System (CAMS).
• Monitor and maintain the fixed asset inventory.
• Properly tag new equipment that has been identified as a Capital Asset.
• Surplus, dispose, recycle or donate assets according to DOC, DES, and The State Administrative Accounting Manual (SAAM).
• Reconcile physical inventory to CAMS, investigate discrepancies and ensure timely and accurate resolution. 
• Provide management reports as requested.

Supervise, Mentor, Coach, and Engage Staff

• Provide supervision and leadership to the Statewide Purchasing Unit Staff
• Assess the performance and/or training needs of subordinate employees
• Develop mentoring and coaching strategies
• Assess staff individually for career development and personal/professional growth. Recognize good performance and address performance deficiencies
• Train staff on state purchasing guidelines, rules, RCW’s, technical specifications writing, and fixed asset procedures.

Other duties as assigned

Qualifications

Required Qualifications:

OR

OR

***Full-time experience as a purchasing professional will substitute for the educational qualification on a year-for-year basis.

Preferred Qualifications:

• Knowledge of Employee Business Support Services (EBSS) Standard Processes – Knowledge and expertise in application of EBSS standard processes applicable to your job duties.
• Knowledge of CAMS- Intermediate experience and knowledge of fixed asset inventory system.
• Expert Knowledge of State Contracts – Ability to locate, read and follow DES Contracts for compliance with Delegated Purchasing Authority.
• Knowledge of Purchasing Practices – Expert experience and knowledge of purchasing practices, systems, agency policy and State regulations.
• Strong Time-management skills and work prioritization.
• Problem Solving - Ability to use analytical and problem-solving skills to review information and determine an appropriate solution.   Information would include transactional data, WAC, RCW and Agency Policy.
• Excellent communication and critical thinking skills.
• Computer Literacy – Ability to effectively use agency standard software.
• Work Environment Awareness – When working in any area of the facility, assume responsibility for the first stage of safety in a prison environment by being consciously aware of your surroundings including exits, entrances, staff backup and Incarcerated Individuals.

Supplemental Information

Our Agency

Mission: The mission of DOC is to improve public safety by positively changing lives.

Our Vision: Working together for safer communities.

Our Commitment: To operate a safe and human corrections system and partner with others to transform lives for a better Washington.

For additional information about the agency, please visit doc.wa.gov

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position) 
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year 
• Generous retirement plan
• Flex Spending Accounts 
• Dependent Care Assistance
• Deferred Compensation and so much more!

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position. 
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.   If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  **Please note:  Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply. 
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. 
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. 
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.  When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
• This position may be represented by a Union shop.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, email [email protected] or call us at (509) 496-7437. For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.