Records and Information Specialist (EMS BAND 1)

Description

• A healthy/work balance by offering flexible and alternative work schedules.
• Active and engaging equity and inclusion programs, including an affinity group and an employee-led Accountability Buddy Program.
• Exclusive access to the Employee Assistance Program’s Work/Life web portal that provides additional benefits and resources to Partnership employees.
• An Infant at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns. 
• An agency-paid ORCA card for public transit use in the Puget Sound region.
• A tax-free hiring incentive that includes a one-time $200 Amazon allowance for ordering at-home office equipment or preferred supplies to support the telework experience. 
• SmartHealth Wellness Program with a $125 incentive towards state medical plan deductibles each year.  
• An annual professional development allowance for gaining skills that advance the employee’s career in their current field of work.

Duties

The Essential Duties of this Position:

• Manage agency responses to public records requests under the WA State Public Records Act.
• Identify, gather, and produce public records, ensuring legal deadlines are met.
• Review and redact responsive records, applying withholding exemptions as needed.
• Maintain a log of public records requests and manage the intake process.
• Develop and deliver staff training on public records, record retention, and management.
• Advise staff on public record requests, their roles, and risk mitigation.
• Conduct eDiscovery searches using effective terms and methods.
• Provide technical assistance for retrieving electronic data and metadata.
• Archive records with the State Records Center and manage Box Governance.
• Lead agency documentation of records retention, filing systems, and essential records schedules.
• Support agency work planning, including maintaining templates and guiding staff.
• Other duties as assigned.

Qualifications

Required Qualifications:

• Ability to manage time and prioritize projects to meet deadlines
• Proficiency in identifying problems and brainstorming solutions
• Strong relationship management and facilitation skills
• Project management skills including: developing project plans and timelines, monitoring project progress, and facilitating project meetings and decision-making processes
• Proficiency conducting data management using Excel including: sorting, filtering, summarizing, formatting, and preparing data for analysis
• Commitment to advancing diversity, equity, inclusion, and justice

• Nine (9) years of professional experience working with public records and records management.

• Associate’s degree in business, public administration, program management, human resources or closely allied field; AND
• Seven (7) years of professional experience working with public records and records management.

• Bachelor’s degree in business, public administration, program management or closely allied field: AND
• Five (5) years of professional experience working with public records and records management. 

• An Advanced degree in business, public administration, program management, or closely allied field; AND
• Three (3) years of professional experience working with public records and records management.

• Juris doctor degree; AND
• Three (3) years of professional experience working with public records and records management.

• Direct project management experience including: developing project plans, leading project teams, managing risks, facilitating communication, tracking performance, and managing resources 
• Expert level experience with project management application structure and process 
• Experience with researching, analyzing, and managing legal information 
• Proficient in utilizing Microsoft eDiscovery on a regular basis as a tool to search, identify, deliver, collect, preserve, reduce, export, and review content in Microsoft 360 and Office 365 products
• Certified Public Records Officer from the Washington Association of Public Records Officers (WAPRO) or Certified Records Manager certification from the Institute of Certified Records Managers (ICRM)
• Experience providing records management services to include records scheduling and inventory
• Knowledge of information governance principles/practices; general understanding of information technology
• Experience working in Washington state government

Supplemental Information

Click on "Apply" to submit your detailed application. Please attach the following documents to be considered. Letters of interest and resumes are used to assess and determine which applicants advance to interviews. Documents not submitted before the closing date of the job posting will prohibit your application from being considered.

• A letter of interest that describes how you meet the qualifications listed in this bulletin and the value you would bring to the position, agency, and our mission. You are welcome to include the name and pronouns you would like to be referred to in your materials and we will honor this as you interact with our organization. *How do you meet the educational requirement and/or professional experience requirement? *What experience or examples of work have you accomplished that reflects how you’ve developed the competencies needed for the skill-based requirements listed?
• Current resume, detailing experience, and education.
• A list of at least three (3) professional references with current contact information. One of the references must be a current or recent supervisor (within the last 12 months) that had direct supervisory responsibilities to set performance expectations and evaluate your performance.

• Do not include your salary history. Salary offers are based on the quality of your skill set and not whether you have the right salary history.
• Please remove any private or personal information such as your social security number, date of birth, marital status, family status, etc. 
• Do not attach documents that are password protected.